Collect, organize, and track every subcontractor's COI, W-9, and licenses in one dashboard — and stop chasing PDFs over email for every active project.
Each subcontractor gets a single record holding their certificate of insurance, W-9, business and trade licenses, and any other document you require — versioned and time-stamped.
Send subs a simple portal link and let them upload their own documents. Certadox files everything on the right record and reads the key details, so collection isn't a manual grind.
Define what each subcontractor must provide and Certadox shows a live status — collected, missing, or expiring — so you can close gaps before they reach the jobsite.
Subcontractor document management is the process of collecting, organizing, and keeping current every document a subcontractor must provide — certificates of insurance, W-9s, and licenses. Certadox centralizes it all on one record per sub with a live status on what's missing or expiring.
You can upload documents yourself or send subcontractors a simple portal link to upload their own. Certadox files everything on the right record and reads the key details automatically.
Yes. Define what each subcontractor must provide and Certadox shows a live status — collected, missing, or expiring — across all your subs so you can close gaps before work starts.
Yes. Every document is versioned and time-stamped, giving you a complete, audit-ready history for each subcontractor.
Start your free trial and stop chasing subcontractor documents over email for good.
Add prequalification and coverage monitoring on top of document management.
Track documents for every vendor type, not just subcontractors.
Keep tax and insurance documents together for accounting and compliance.
COIs, W-9s, licenses, and more — the paperwork to have on file before anyone starts the job.